Archive and Storage Policy

This Archive and Storage Policy has been designed for children’s homes to support full compliance with the Children’s Homes (England) Regulations 2015, the associated Children’s Homes Quality Standards, and relevant data protection legislation.

The policy provides clear, practical guidance for staff on the secure storage, archiving and retrieval of records and documents, ensuring information is kept safely and is accessible when required. It outlines requirements for storing paper and electronic records, controlling access, retention periods, secure disposal, and maintaining confidentiality. The policy emphasises safeguarding, data protection, accuracy, and accountability, ensuring that archived information remains protected and available for auditing, review or inspection.

These documents are guidance only and must be adapted to reflect each home’s individual practices. Providers are responsible for ensuring ongoing compliance with legislation, regulations, and Ofsted expectations.